Approving orders (HR)

When a Store Manager submits an order that requires approval, the order enters Pending Approval. You receive an in-app notification and an email with a “Review & Approve” button and the Sales Order PDF attached.

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The approval queue

The Approvals page lists every order awaiting approval in your client’s stores:

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Reviewing an order

1. Click the order number to open the detail view.
2. Check the line items, quantities, sizes, and prices.
3. Check the financial breakdown of company-paid vs employee-paid amounts.
4. Check the status timeline for the order’s history.

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Approving

Single order:

1. Open the order detail.
2. Click Approve; the order moves to Approved and enters the production pipeline.

Whole batch:

1. Find the SO-##### batch in the approvals list.
2. Click Bulk Approve; every order in the batch is approved at once.

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Rejecting

Single order:

1. Open the order detail.
2. Click Reject.
3. Enter a rejection reason (required) and confirm.

Whole batch:

1. Find the SO-##### batch.
2. Click Bulk Reject, enter the reason, and confirm.

The rejection reason is recorded in the order’s status timeline and shown to the submitter.

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Editing orders before approval

While an order is still Pending Approval you can edit its items:

1. Open the order detail.
2. Click Edit Items.
3. Modify quantities or sizes, or remove items, and save.

The system re-validates the employee’s entitlements and recalculates the company-paid / employee-paid split.

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Scope

You can only approve orders belonging to stores in your assigned client. Orders from other clients’ stores never appear in your queue.